Employment at ArtCenter

Career and Professional Development

Senior Coordinator, Industry Relations

Each position at ArtCenter plays an important part of carrying out the values, goals, strategic vision, and mission of the College. This includes diversity, equity, inclusion and culture.

Reporting to the Associate Vice President of Entrepreneurship and Professional Practice, this position will provide administrative, data management and communication support for Vice President, Industry Engagement and Associate Vice President of Entrepreneurship and Professional Practice. This role will support engagement with industry partners and provide meaningful resources in alignment with the college’s strategic agenda, specifically the Hubs and Omnichannel initiatives. This position will also focus on creating efficiencies in operations, key constituent research and track and support the cultivation of the college’s global partners. The incumbent will also be responsible for budget and project coordination and preparing reports.

Reports to: Associate Vice President, Entrepreneurship and Professional Practice

FLSA status: Non-exempt

Salary grade: 8


Job posted 6/2/22. Applications will be accepted until the position is filled. Qualified applicants should send resume with cover letter and employment application to HR@artcenter.edu and reference “Sr Coordinator, Industry Relations” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting.
Download ArtCenter Application

Qualifications

  • Bachelor’s degree in business administration, marketing, public relations, communications or related fields; equivalent combination of training and experience
  • Minimum two years of experience in a position directly responsible for providing administrative support to senior level administrators
  • Demonstrated ability to manage events online and in person from conception through production
  • Advanced proficiency in MS Office Suite software (Word, PowerPoint, Excel, Outlook), strong internet research skills and proficient with communication tools such as Zoom and Microsoft Teams
  • Excellent organizational and administrative skills, including vendor relations, requisition processing and expense tracking
  • Excellent written and oral communication skills, including editing and proofreading
  • Detail-oriented, highly organized, able to balance priorities, take initiative, reliable and resourceful
  • Ability to handle a fast-paced office environment and multiple projects; ability to solve problems and adapt quickly to changing climates and situations and can work as part of a team as well as work independently and handle event coordination
  • Sensitivity and ability to work with diverse groups and constituencies including students, alumni, faculty, administrators and industry partners
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business

Preferred Qualifications

  • Prior experience with emerging creative industries and startups as well as traditional, art, design and nonprofit opportunities is highly desirable
  • Prior experience in higher education
  • Experience with marketing tools, such as Eventbrite, Constant Contact or other online marketing and social media tools


Essential Functions

Administrative Support — 25%

  • Maintain and keep current the calendar of the VP, AVP and Department, including scheduling meetings, time away from the office and special events
  • Perform general administrative and clerical support, including receiving and directing visitors and making travel arrangements for the Department
  • Prepare presentations and reports; assist in the creation and distribution of various reports and other documents
  • Coordinate and track department purchasing and expenses, process purchase orders and check requisitions, ensure invoices are approved for payment
  • Assist in preparation of contracts for independent contractors and track payment and maintain records in accordance with College accounting systems
  • Follow-up on inquiries and support cultivation efforts of new partners for the college with relevant professional communities for the college
  • Attend and prepare minutes and/or reports for departmental or committee meetings as needed

Digital Marketing and Communications — 25%

  • Support efforts to raise visibility for ArtCenter and its students within relevant professional communities — i.e. AICAD, IDSA, AIGA, start up and entrepreneurship communities and others as determined
  • Implement departmental marketing strategies for various events and programs for students, alumni, industry partners and community members
  • Co-develop a process to share professional education opportunities for students and alumni via a host of digital platforms including social media, email and other relevant communications
  • Create and coordinate e-mails, digital links, landing and splash pages to assist in direct marketing efforts and ensure uniformity of content and messaging
  • Utilize data to inform strategic and innovative marketing strategies in partnership with Director and the college’s Marketing team
  • Liaise with partner teams in Exchange and Study Away and Career and Professional Development staff, academic departments, ArtCenter Online, ArtCenter Extension and others (tbd) to develop relevant and meaningful content and collaboration
  • Review and ensure quality of marketing distribution lists, consistently updating the contact databases
  • Communicate with industry and community partners on a regular basis to understand creative industries, startup and technology practices
  • Collaborate with the Marketing and Communications Department to ensure all materials and messaging adhere to the College’s brand identity, and to maximize efforts to promote events and outreach efforts

Event Management — 40%

  • Oversee online and in-person event support; serve as a lead communication contact for students, alumni, faculty and industry partners participating in classes, workshops and programs at ArtCenter
  • Support relationships between partners and the ArtCenter community, including students, faculty, staff, and alumni
  • Responsible for managing professional education events, planning and coordinating guest visits, lunches, webinars and conferences
  • Plan and manage visits for a diverse group of partners and guests throughout the year
  • Evaluate and improve events and activities to ensure strong engagement and impact
  • Attend and support relevant college events and programs

Non-Essential Duties — 10%

  • Maintain memberships and active involvement in applicable professional organizations
  • Represent the Professional Education at professional organizations and meetings as needed
  • Serve on educational or institutional internal committees as needed
  • Connect partners to institutional constituencies including academic departments, and other college colleagues as appropriate
  • Other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs, or designee or the Associate Dean of Students or designee. All Employees have a mandatory duty to report and are required to disclose all information including the names of the parties, even when the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

This is a full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The position is eligible for flexible scheduling and can be performed remotely, hybrid or may be required as a condition of employment.

 

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to pandemic, will work from home as needed.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. Ability to travel between campuses and to offsite locations. Regular and consistent attendance are required for most positions.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

 

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.