Employment at ArtCenter

ArtCenter Extension

Counselor, ArtCenter Extension - Part Time

All members of the ArtCenter (or College) community are Guardians of Mission. Every position in the College plays an important part in carrying out the values, goals, strategic vision, and mission of the College. This includes diversity, equity, inclusion and culture.

The Counselor provides admissions/course counseling and administrative support for ArtCenter Extension (ACX) and ArtCenter Online (ACO), ArtCenter’s in-person and online extension programs, and ACX Teens, our art and design program for high school students in grades 9–12. This position works with current and prospective students by appointment to provide guidance in course selection, review portfolios and discuss career objectives with students and parents. The incumbent is also expected to be familiar with our other programs (including ACX Kids) in order to answer inquiries from prospective students.

At this time, this position will be working remotely. Once we are back on campus, this position will be required to be on-campus.

This is a part-time position, 20 hours per week with a schedule of 4–9 p.m., Monday through Thursday. Occasional work on Fridays plus some weekend work involved. This is a regular, year-round position.

Beginning fall term 2021, the College will require all persons who want to access the physical campus in person to be fully vaccinated against COVID-19.  We will also continue to require face coverings, physical distancing, hygiene and sanitation measures as an extra layer of protection against COVID-19 and other respiratory illnesses.

Reports to: Managing Director, ArtCenter Extension/Director, ACX

FLSA status: Non-exempt

Salary grade: 6

Applications will be accepted until the position is filled. Qualified applicants should send resume with cover letter and employment application to HR@artcenter.edu and reference “Counselor, ArtCenter Extension” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting.
Download ArtCenter Application

This position was re posted on 04/04/2022


  • Bachelor’s degree or B.F.A. in Visual Art or Design from an accredited college or university
  • 2–3 years’ experience as a working artist or designer
  • 2–3 years’ administrative and customer service experience
  • Strong attention to detail and the ability to learn, absorb and convey new information quickly and accurately
  • Effective written and verbal communication skills and the ability to build relationships
  • Ability to develop supportive and collaborative working relationships with students, parents, faculty, and staff
  • Strong computer skills with proficiency in MS Office Suite and the ability to learn new software
  • Must be a self-starter and be able to work well as part of a team
  • Strong communication and conferencing skills with online tools such as: Zoom, Microsoft Teams, Google, Slack
  • Demonstrated experience in a commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Covid-19 Vaccination

Preferred Qualifications

  • Prior experience in higher education
  • Knowledge of Macintosh operating system
  • Knowledge of Datatel/Colleague or other higher education-related student databases and tracking systems

Essential Functions

 ACX - 60%

  • Assist prospective students select ACX studio classes necessary to develop skills and portfolio projects that will be applicable to their major course of study
  • Guide students in selecting applicable liberal arts classes and field basic questions about ArtCenter’s application process
  • Provide advice on portfolio development, field questions about ACX scholarship requirements, help the ArtCenter Extension team review ACX and ACX Teens scholarship portfolios and when requested, provide feedback to scholarship applicants
  • Provide advice to professional artists and designers seeking ACX and ACO courses to acquire new skills, create new career paths, or take their artwork in new directions
  • Review artwork submitted by students seeking prerequisite waivers (in-person, by email, or by phone)

ACX Teens - 15%

  • Assist students and parents in selecting appropriate ACX Teens courses, field’s inquiries about careers in art and design, and provides information about Teens scholarship requirements
  • Advise students and parents on ArtCenter degree program requirements, and handle basic inquiries about ArtCenter’s majors and potential career options in visual arts and design

ArtCenter Online - 15%

  • Assist students in selecting appropriate Online courses, field inquiries about careers in art and design
  • Advise students on ArtCenter degree program requirements, and answer basic inquiries about ArtCenter’s majors and potential career options in visual arts and design

Other duties - 10%

  • Assist with administrative duties in the ArtCenter Extension office, including phone, voice mail, e-mail and “walk-in” inquiries about ACX, ACO, ACX Teens, and ArtCenter’s full-time degree programs
  • Make follow-up calls and emails to prospective and current ACX students and Teens students (and parents)
  • Assist with on-campus recruitment activities for ArtCenter and ArtCenter Extension-related events
  • Assist Admissions with portfolio reviews at select ArtCenter-related events in Southern California such as ArtCenter’s Open House, and local National Portfolio Day events
  • On occasion assist ArtCenter Extension’s Outreach Program Manager with local recruitment activities such as college fairs, community events, etc.
  • Assist Director, ACX with curriculum development, catalog prep work and proofing content for the ACX catalog and website
  • Participate in the ACX and ACX Teens scholarship review
  • Collect course syllabi and samples of student work from ACX faculty
  • Other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs, or designee or the Associate Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

This is a part-time position, 20 hours per week (4–9 p.m., Monday through Thursday). Occasional work on Fridays plus some weekend work involved. This is a regular, year-round position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Must be able to travel between campuses.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.