Employment at ArtCenter

Campus Planning

Assistant Project Manager, Campus Planning

Every position at ArtCenter plays an important part in carrying out the values, goals, strategic vision, and mission of the College. This includes diversity, equity, inclusion, access, belonging and culture.

In collaboration with the Campus Planning Director, the Assistant Project Manager will assist in managing and coordinating College tenant improvement projects and real estate development projects. This position works closely with the Project Managers, Director and internal departments as well as interfaces with community stakeholders to achieve project goals. The Assistant Project Manager will also at times be given small capital and non-capital projects to oversee and coordinate across College constituents and vendors.

Reports to: Director of Campus Planning

FLSA status: Non-exempt

Salary grade: 60,000-62,000

How to Apply

Job posted 5/3/22. Qualified applicants should email their cover letter with resume and employment application to hr@artcenter.edu with the subject line “Asst Project Mgr, Campus Planning”.

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  • At least three years of experience in the direct management of small to mid-size projects, including responsibility for site analysis, permits and approvals, budget control, estimating, design and construction coordination, and project scheduling or equivalent professional experience or any equivalent combination of training or experience
  • Good knowledge of environmentally sustainable materials and operational practices related to construction
  • Must possess excellent communication skills (oral and written), effective customer service, problem solving, and analytical skills
  • Experience working both independently and in a team oriented, collaborative environment
  • Excellent knowledge of sound safety practices, and identification of safety risks
  • Ability to conform to shifting priorities, demands and timelines
  • Proficiency in MS Office Suite software (Word, PowerPoint, Excel, Outlook), strong internet research skills and proficient with communication tools such as Zoom and Microsoft Teams and other construction industry software
  • Must be effective in building relationships both with internal constituents and outside consultants
  • Adept at conducting research into project related issues and products
  • Knowledge of all phases of the planning and construction process
  • Valid California driver license, and proof of insurance
  • A commitment to DEIAB and culture, and the ability to establish and maintain effective working relationships within ArtCenter's diverse communities

Preferred Qualifications

  • Bachelor’s degree in Architecture, Landscape Architecture, Engineering, Urban Planning or Construction Management
  • Good knowledge of California Building Codes, Americans with Disabilities Act codes, and local jurisdictional codes
  • Prior experience in higher education
  • Knowledge and familiarity with all construction phases from design, permitting, contracting, bidding, construction and closeout

Essential Functions

Assistant Project Management — 75%

  • Assist Project Managers and Director of Campus Planning and internal departments to achieve common goals and successful capital improvement projects at the College
  • Conduct feasibility studies for small projects, and provide recommendations to the Project Managers and Director of Campus Planning
  • Coordinate and communicate with key representatives of internal departments such as Facilities, Environmental Health and Safety, Security, Network Services, Media Services, Client Services, Support Services and Auxiliary Services
  • Attend project meetings, committee meetings and workgroups as assigned when related to Campus Planning projects
  • Provide university design and construction standards, oversee design reviews for new construction and advocate for the appropriate system choices

Budget Management — 20%

  • Assist the Project Manager and Director to coordinate and track project purchasing and expenses, process project purchase orders and check requisitions, ensure project invoices can be approved for payment based on completion status in project
  • Assist with third-party vendor contracts, purchase order coordination, and documentation for projects as needed

Other — 5%

  • Assist with special internal projects and other duties as assigned in collaboration with other departments as needed

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

This is a full-time position with a schedule of Monday through Friday, 8:30 to 4:30 p.m. The position is to be performed on-site as a condition of employment.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and campus setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions. Must be able to travel between campuses.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.