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Art Center College of Design | Pasadena, California | Learn to Create. Influence Change.

Title: Coordinator, Center for Educational Effectiveness

Department - CEE

Type - Full-time staff

Description

This position supports the Center for Educational Effectiveness.  The Center for Educational Effectiveness oversees educational assessment, program review, academic advising, institutional research, academic policy, and accreditation.

ESSENTIAL FUNCTIONS

For Center for Educational Effectiveness:

  • Provide clerical support and coordination of Center for Educational Effectiveness meetings/trainings and workshops, including announcements, setup, follow-up, record keeping
  • Support for course evaluations (approximately 1,000 per term), including managing reminders to students and faculty to complete evaluations, tracking how many students took them, pulling records, assuring students are reminded to complete evaluations, tracking how many students took, etc.
  • Support for development, collection and record keeping on surveys regarding TDS, academic advising, student educational experience, faculty related surveys — includes answering questions, pulling results, helping to compile and format results and storing for record keeping purposes
  • Support for ongoing outreach, collection, and centralized record keeping for all institutional course syllabi each term (approximately 1,000 each term)
  • Primary coordinator for the educational assessment management system, including digital syllabi, course learning outcomes, program learning outcomes, connecting with institutional learning outcomes
  • Support for collection and analysis of assessment-related information/materials regarding WASC core competencies (written communication, oral communication, critical thinking, information literacy, quantitative skills)
  • Create and maintain master calendar of accreditation and institutional data reporting deadlines/responsibilities for the office (WASC/NASAD annual updates, Commission deadlines for submission, IPEDS/HEADS/AICAD data deadlines, board dashboard data, updating of relevant website information, program review schedule, etc.)
  • Manage day-to-day tasks/workflow of student workers (1–2)
  • Coordinating with institutional website manager(s) to update data and other relevant information, under the supervision of the Director of Institutional Research and the Director of Academic Affairs

Institutional Research:

  • Scheduling support for the Office of Institutional Research
  • Coordinate data collection and managing of dashboards, including but not limited to Board Reports, Diversity Dashboards, Art Center at a Glance, AICAD Benchmarks
  • Work cross-departmentally to manage collection and reporting of marketing surveys for IR (US News and World Report, Peterson's, College Board, etc.)
  • Provide support for centralized data organizing
  • Coordinate organizing of data repository for reporting
  • Coordinate organizing of survey repository for institution, including but not limited to SNAAP, FSSE, NSSE, and CIRP
  • Manage extensive data clean-up for new WASC and IPEDS data reporting needs
  • Engage in research as needed for IR office (vendor products, national best practices, etc.)
  • Respond to pre-existing data requests (general retention and graduation figures)

Academic Affairs:

  • Provide clerical and administrative support for accreditation, including cohesive record-keeping on WASC, NASAD, AICAD and other relevant entities, compilation and sending of reports, annual reports, and new program proposals, substantive change proposals and scheduling of accreditation-related activities
  • Support and assessment/rollout of new programs, including record keeping and follow up to assure timely completion of process
  • Coordinate centralized record-keeping regarding Academic Policy Steering Committee (policy decisions, minutes, etc.)
  • Provide clerical support and coordination for A-Team meetings (meetings of all directors/coordinators from education, Enrollment Services and other student-serving offices — approximately 25 people across 20 departments)

Qualifications

  • Bachelor’s degree
  • 3 years of administrative support, preferably in an academic design environment
  • Excellent written and oral communications skills
  • Strong computer skills, with proficiency in MS Office (Excel, Word); prior experience with Adobe Acrobat and Keynote programs preferred
  • Detail-oriented, highly organized,
  • Able to balance priorities to handle multiple projects in a fast-paced office
  • Takes initiative, reliable, resourceful
  • Good interpersonal skills to work effectively with students, faculty and staff

Applicants are asked to include a cover letter with their resume stating salary history or salary expectations.

Art Center College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities.

Apply

To apply, submit cover letter, resume, and salary history to hr@artcenter.edu
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