Art Center College of Design | Pasadena, California | Learn to Create. Influence Change.

Title: Director of Financial Aid

Department - Financial Aid

Type - Full-time staff


Art Center College of Design is a non-profit private college located in Pasadena, California with an enrollment of approximately 1600 undergraduate and 150 graduate students. Undergraduate degrees are offered in eleven disciplines in addition to six graduate programs. The College is internationally known for its intensive, specialized visual arts programs leading to professional careers. Full information on programs can be found at www.artcenter.edu

Job Summary

This position plays a central leadership role in the administration of financial aid for both entering and continuing students.  The Director of Financial Aid works closely with the Managing Director of Financial Aid by providing partnership and support, to assure that financial aid programs are supportive of student recruitment, retention and diversity and access goals.  In the Managing Director’s absence the Director oversees staff and operations. The Director implements the College’s scholarship programs, including institutional and donor funds. The Director is responsible for select compliance issues and for outward communications of policies and procedures via the College Website and other publications.

Essential Functions

  • Share the process of oversight with Associate Director, of awarding new student scholarships; notifying new student scholarship recipients of their award; making revisions to financial aid awards as needed
  • Assist with oversight of Title IV student aid compliance, both federal and state
  • Responsible for overseeing and monitoring the continuing student scholarship process and subsequent eligibility — calculate scoring scenarios and assign scholarship award amounts; notify students (including those studying abroad) of awards and of scholarship scheduling
  • Implement awarding process for donor scholarships; monitor availability of donor funds; work closely with the Development Office to assure appropriate awarding and stewardship of funds
  • Generate reports and data regarding key financial aid factors and measurements
  • Provide innovative ideas to streamline the use of data systems and system tools to improve service delivery
  • Assist with oversight of student Satisfactory Academic Progress (SAP) as required by federal law; send probation/suspension notices to students and review appeals; create appeal process and notify students of outcome of appeals
  • Assist with federal fund compliance on return of Pell, SEOG, Perkins, and Federal Loans; responsible for performing return of Title IV (R2T4) funds calculation for any students withdrawing or beginning a leave of absence
  • Maintain knowledge of compliance and financial aid regulatory requirements as they pertain to federal, state and accrediting agencies; administer and establish new policies and procedures to streamline the department and stay in compliance with the annual Title IV changes
  • Responsible for counseling current and prospective students on costs, financial aid eligibility, application procedures and financing options; create financial aid packages, perform verifications and certification of loans
  • Provide FAFSA workshops or presentations on applying for financial aid
  • Monitor the website for necessary updates and posting of new information to provide easy access to financial aid materials and information; update and maintain Financial Aid sections of website
  • Assist and support with FISAP reporting, A133 Audit and institutional research reports such as IPEDS under the direction of the Managing Director
  • Assist the Managing Director with development of institutional policies
  • Coordinate analysis of delinquency and defaults on loans
  • Submit new programs to Dept. of Education for Title IV approval
  • Maintain and publish disclosures such as Campus Crime & Security Info, CDR, etc.


  • Bachelor’s Degree required; advanced degree or equivalent work experience is preferred
  • Five years recent experience in student financial aid administration
  • Excellent knowledge of current federal and state financial aid regulations and reporting processes
  • Strong technical and systems abilities with databases with preference for Datatel
  • Preference will be given to applicants with experience in scholarship administration
  • Commitment to student service and access to higher education
  • Excellent written, oral and interpersonal communication skills necessary, with problem solving and analytical abilities

Applicants are asked to include a cover letter with their resume stating salary expectations.


Art Center College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. Information about the College may be found on www.artcenter.edu.  


To apply, submit cover letter, resume, and salary history to hr@artcenter.edu
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