Art Center College of Design | Pasadena, California | Learn to Create. Influence Change.

Title: Payroll Administrator

Department - Accounting

Type - Full-time staff


This position is responsible for accurately processing bi-weekly payroll for approximately 90 full-time faculty and 300 part-time faculty in compliance with federal and state regulations and the College’s systems.

Essential Functions

  • Process salary payments for full-time faculty and part-time faculty
  • Assist  the provost and chairs in providing information to prepare full-time annual contracts
  • Assist the chairs and directors in calculating part-time faculty load  
  • Ensure that part-time faculty hours and full-time faculty salaries are entered into the system each term and each pay period
  • Calculate wages, full and partial overloads, course releases, stipends and one-time payments; make corrections and adjustments as needed
  • Comply with federal and state agencies’ instructions in processing garnishments
  • Ensure that payroll taxes are accurate and disbursed timely to the proper federal and state agencies
  • Make all necessary adjustments for year-end closing
  • Serve as a first point of contact for faculty for payroll related inquiries 


  • 3–5  years of in-house payroll processing experience
  • Knowledge of accounting procedures and principles; payroll functions and procedures; federal and state wage and hour laws
  • Experience working in higher education desired
  • Excellent problem solving skills
  • Minimum level of education required is an associate degree
  • Excellent interpersonal, customer service, written and verbal communication skills
  • Demonstrated ability to accurately process a substantial amount of information consistently
  • Ability to take and execute direction from multiple sources and perform a variety of data tasks
  • Must be able to maintain confidentiality
  • Effective computer skills necessary; prior experience working within a Datatel/Ellucian environment preferred
  • Provide “back-up” support to coworkers as necessary in processing staff and student payroll
  • Demonstrated ability to work effectively as a team


Applicants are asked to include a cover letter with their resume, stating their salary expectations.

Art Center College of Design is committed to excellence through the establishment of a diverse faculty and staff hat best represents our student body and its surrounding communities. Information about the College may be found on www.artcenter.edu.    


To apply, submit cover letter, resume, and salary history to hr@artcenter.edu
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