This position is responsible for providing general clerical support for the department and its staff such as answering general questions, making photocopies, sending faxes and emails, printing out invoices, processing outgoing mail and shipments, and filing.

ESSENTIAL FUNCTIONS

• Answer questions from staff, student and faculty regarding shipping, mail and general departmental procedure
• Make photocopies
• Scan invoices and packing lists
• Print out invoices from Amazon.com daily and match to packing lists; assist Purchasing Administrator with invoice matching during peak seasons
• Assist in reconciling vendor statements; call vendors for past due invoices and proof of delivery slips
• Send emails to staff to obtain missing packing slips
• Assist Receiving Clerk in receiving deliveries as needed during peak seasons
• Drive forklift as needed during Receiving Clerk’s lunch breaks and days off
• Process outgoing Fed Ex, UPS and mail shipments
• Stamp and photocopy will-call packing lists for Receiving Clerk
• Organize file cabinets and daily filing
• Provide coverage during absence of other Support Services staff

• High School Diploma or GED equivalent
• Minimum 6 months to 1 year prior experience in office environment with clerical duties
• Computer proficiency in Microsoft Word, Outlook required; knowledge of Excel preferred
• Excellent organizational and administrative skills with attention to detail
• Flexible and able to handle multiple responsibilities simultaneously with interruptions
• Self-motivated and able to work independently
• Forklift experience helpful, but not required
• Must be able to lift 50 lbs.
• Valid CA driver’s license required; must provide proof of current insurance

Applicants are asked to submit a cover letter with their resume stating salary history or salary expectations.

Send resume with cover letter stating salary history or salary expectations to Art Center College of Design, Attn: Human Resources, 1700 Lida St., Pasadena, CA 91103 or email hr@artcenter.edu

Art Center College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities.