Art Center College of Design | Pasadena, California | Learn to Create. Influence Change.

Title: Administrative Assistant

Department - Admissions

Type - Full-time staff


The Administrative Assistant is responsible for providing information about the College to the general public, prospective students, and applicants.† This is a front desk position with responsibilities for clerical work such as opening and sorting mail, checking in portfolios, and processing transcripts and test scores.† The Admissions office is a busy arena that handles both recruitment and admissions processes for undergraduate and graduate programs of the College.

Essential Functions

  • Provide assistance and information to guests, prospective students and applicants including scheduling counseling appointments, and campus tour reservations, all aspects of admissions and general information on the College
  • Maintain the daily appointment calendar
  • Receive, open and distribute mail
  • Organize incoming application materials for processing, match incoming materials with applications
  • Process transcripts, test scores, and letters of recommendation by entering information in database for applicants and filing the paperwork
  • Process health certificates by updating the checklist on database and filing the paperwork; notify applicants of missing health certificates
  • Assist with data entry of prospective student information in the database
  • Perform general administrative and clerical tasks as needed
  • Cross-train on procedures usually assigned to other staff and assist in times of absence or backlog as needed


  • Bachelorís degree preferred
  • 2 years of relevant office experience
  • Strong computer and database skills
  • Excellent interpersonal and communication skills, both written and spoken
  • Must be detail-oriented with strong organizational and prioritizing skills
  • Ability to work independently with minimal supervision and as part of a team††

Applicants are asked to submit a cover letter with their resume and state salary history or salary expectations.


To apply, submit cover letter, resume, and salary history to hr@artcenter.edu
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