The Administrative Assistant is responsible for providing information about the College to the general public, prospective students, and applicants.  This is a front desk position with responsibilities for clerical work such as opening and sorting mail, checking in portfolios, and processing transcripts and test scores.  The Admissions office is a busy arena that handles both recruitment and admissions processes for undergraduate and graduate programs of the College.

Essential Functions

• Provide assistance and information to guests, prospective students and applicants including scheduling counseling appointments, and campus tour reservations, all aspects of admissions and general information on the College
• Maintain the daily appointment calendar
• Receive, open and distribute mail
• Organize incoming application materials for processing, match incoming materials with applications
• Process transcripts, test scores, and letters of recommendation by entering information in database for applicants and filing the paperwork
• Process health certificates by updating the checklist on database and filing the paperwork; notify applicants of missing health certificates
• Assist with data entry of prospective student information in the database
• Perform general administrative and clerical tasks as needed
• Cross-train on procedures usually assigned to other staff and assist in times of absence or backlog as needed

• Bachelor’s degree preferred
• 2 years of relevant office experience
• Strong computer and database skills
• Excellent interpersonal and communication skills, both written and spoken
• Must be detail-oriented with strong organizational and prioritizing skills
• Ability to work independently with minimal supervision and as part of a team  

Applicants are asked to submit a cover letter with their resume and state salary history or salary expectations.

To apply, submit cover letter, resume, and salary history to hr@artcenter.edu