Employment at ArtCenter

Marketing and Communications

Manager, Special Events

The Department of Marketing and Communications at ArtCenter College of Design seeks to create greater awareness of the College, its students, faculty and alumni among key influencers by developing meaningful stories, amplifying the brand and creating significant touch points, including a number of special events throughout the year. The department also works with internal colleagues as they serve specific targeted audiences, including prospective students, donors, trustees, alumni, educational partners, current students, faculty and staff.

The Manager of Special Events aids the Director in planning, logistics and execution of all institutional events, including departmental events, exhibitions and other internal and external activities. S/he works directly with internal and external clients on events from event inception to execution, and assists with overall special event department functions (i.e. managing contracts, billing and payment process, etc.). S/he also maintains and distributes a master event calendar and helps schedule facilities for College events. Responsible for management of other projects as directed.

Reports to: Director, Special Events


Job posted 7/11/2019. Applications will be accepted until the position is filled. Qualified applicants should send resume with cover letter and employment application to
HR@artcenter.edu
and reference “Manager, Special Events” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting.

Download ArtCenter Application

Qualifications

  • 3–5 years’ professional experience with event planning and project planning
  • Detail oriented with strong organizational, multi-tasking and prioritizing skills; must have ability to follow-through and complete projects
  • Excellent time management skills and ability to handle multiple projects with competing deadlines
  • Excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
  • Must be able to work independently as well as to be flexible to work as part of a team and take direction from others
  • Willingness to work flexible hours associated with events, including nights and weekends
  • Ability to handle all information with tact and discretion as well as recognize the confidential nature of ArtCenter business
  • Demonstrated experience in and a commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
Preferred Qualifications
  • Bachelor’s Degree from an accredited college or university
  • Background or experience with Higher Education
  • Strong computer skills including proficiency in Microsoft Office programs (Excel, Word, Outlook), Adobe Creative Suite (inDesign, PhotoShop), and Raiser’s Edge database


Essential Functions

Department Operations— 95%

  • Plan and execute institutional, third-party and presidential events assigned by Director, Special Events
  • On-site management of event logistics, staffing, permits and billing
  • Collaborate with and manage the work of other departments for event-related parking, facilities, food services, security, audio/visual support, etc.
  • Supervise event volunteers and student workers; ensure familiarity with all event logistics
  • Create, maintain and publish College-wide master event calendar
  • Provide input on invitation lists; review and approve invitations, publicity, posters and other related printed materials; review event plan and décor
  • Manage RSVP lists, produce name tags and arrange seating at select events
  • Manage preferred vendor and contact lists
  • Conduct intake and screening of requests from third-parties for venue use/rental
  • Schedule the use of facilities for special events
  • Collaborate with Marketing and Communications colleagues to publicize events, including gathering of event information and assets from various constituents

Non-Essential Duties — 5%

  • Other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office and event settings with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office or event setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Ability to work nights and weekends to attend events.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.



The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.