Employment at ArtCenter

Human Resouces

Human Resources Assistant

The Human Resources Assistant helps with the administration of the day-to-day operations of the human resources functions and duties under the direction of the Assistant Vice President of Human Resources (AVP/HR). The Human Resources Assistant, traveling between Hillside and South Campus, carries out responsibilities in some or all of the following functional areas: employee relations, training and development, benefits, and recruitment.

Reports to: AVP, Human Resources

FLSA status: Non-Exempt


Job posted 10/02/2017. Applications will be accepted until the position is filled. Qualified applicants should send resume with cover letter and employment application to HR@artcenter.edu and reference “HR Assistant” in the subject line.


Qualifications

  • 2–3 years of prior experience as an HR assistant or relevant human resources/administrative position
  • Customer service-focused individual with excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
  • Basic knowledge of labor and employment laws
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to work independently and as part of a team
  • Strong computer skills with proficiency in MS Office Suite and the ability to learn new software
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter HR business


Preferred Qualifications

  • Bachelor’s degree in Human Resources or Business from an accredited college or institution
  • Prior work experience in higher education
  • Experience with Datatel and Docuware


Essential Functions

Administrative support — 35%

  • Take a proactive approach in enhancing the image of the human resources department by becoming a good-will ambassador who exhibits openness and willingness to listen while maintaining a supportive but neutral position.
  • Provide administrative and clerical support to the department including answering the phone, assisting walk-ins, processing incoming mail, email and delivered packages, photocopying, filing and communicating messages
  • Maintain HR documents, personnel files (paper and electronic) archive policies including filing and appropriate disposition of all confidential and sensitive HR documents
  • Provide some administrative and clerical support to the AVP/HR as needed; maintain and keep current the calendar for the AVP/ HR including scheduling all meetings, time away from the office and special events
  • Schedule and coordinate department meetings and special events
  • Prepare expense reports, corporate card expense reports and assist in the compilation of budget and other administrative documentation for the Office

Recruitment Support — 25%

  • Process incoming resumes, respond to candidates and  schedule interviews
  • Provide campus job information to student workers, including requirements for I-9, timesheets, and deadlines; work closely with Financial Aid and the Center for the Student Experience (CSE) to ensure that student worker forms are processed correctly in accordance with their status
  • Prepare offer letters and new hire packets for staff and faculty, assist with onboarding
  • Review new hire paperwork for completion; submit background check investigations

Employee Relations and Benefit Support — 15%

  • Assist with the employee evaluation process from kick-off to completion
  • Maintain annual log of completed performance evaluations, provide weekly reports during review period and as needed
  • Process unemployment claims; research and respond to unemployment claims; notify third party administrator with employer’s responses
  • Respond and complete verifications of employment
  • Assist with annual open enrollment for employee benefits
  • Ensure all benefit documentation is accurate and current

Training and Development Support — 15%

  • Set up new hires with mandatory training, track and report on progress for compliance
  • Assist with employee orientation, development, and training logistics and recordkeeping

Marginal Job Functions — 10%

  • Provide assistance in administering employee benefit programs  and answering employee benefit questions
  • Lead employee orientations and trainings
  • Preparing salary and data reports
  • Other tasks and projects as assigned

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: The position is generally sedentary and the Employee will be sitting most of the time. Primary functions do require sufficient physical ability and to be able to move around in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Must be able to travel between campuses.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.