Employment at ArtCenter

Facilities

Facilities Project Manager - fixed term

The Facilities Project Manager will manage and coordinate projects for the College Facilities Repairs and Replacement Program (FRRP) and assist with the ongoing maintenance of College facilities, with a focus on HVAC and electrical systems.  This position, with direct oversight from the Director of Facilities, will manage the FRRP projects through coordination and management of third-party contractors, construction managers, architects, engineers and multiple sub-contractors; track project schedules and milestones; obtain proposals for work; monitor change orders and budgets; and manage BAS and CMMS systems in coordination with the Facilities Team. The position will interface with key leadership of the College, representatives of multiple departments, and participate in providing updates to various College Committees.

This is a 2-year fixed-term position.

Reports to: Director of Facilities

FLSA status: Exempt

Salary grade: 70,000-75,000


Job posted 4/30/19. Applications will be accepted until the position is filled. Qualified applicants should send resume with cover letter and employment application to HR@artcenter.edu and reference “Facilities Project Manager” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting.


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Qualifications

  • Bachelor’s degree in Architecture, Engineering, Planning or Construction Management or related field from an accredited college or university
  • 5 or more years of experience in the direct management of small to mid-size projects, including responsibility for site analysis, contract review and approvals, analysis of construction drawings and plans, budget control, estimating, design and construction coordination, project scheduling, as-built review, and facilities management
  • Demonstrated experience renovating, upgrading and replacing mechanical and electrical systems in existing buildings
  • Good knowledge of environmentally sustainable materials and operational practices related to construction
  • Knowledgeable in California Building Codes, Americans with Disabilities Act, ASHRAE Standards, and local fire codes
  • Excellent knowledge of OSHA safety practices, as well as identification and resolution of safety risks
  • Ability to adapt to shifting schedules, priorities, demands and timelines
  • Computer skills in MS Office Suite, Adobe Creative Suite, Bluebeam, Automated Logic Control and CMMS Systems
  • Must possess excellent communication skills (oral and written), effective customer service, problem solving, and analytical skills
  • Strong commitment to excellence in customer service
  • Experience working both independently and in a team-oriented, collaborative environment
  • Must be effective in building relationships both inside and outside of the College
  • Strong prioritization and time management skills
  • Valid California driver license, and proof of insurance
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities


Preferred Qualifications

  • Computer skills in AutoCad
  • Experience in higher education

Essential Functions

Project Operations — 60%

  • Coordinate with the Director of Facilities to participate in the selection of new contractors and vendors as well as the review and assessment of existing contractors and vendors
  • Coordinate and communicate with key representatives of internal departments such as Facilities and Campus Planning, Environmental Health and Safety, Security, Network Services, Media Services, Client Services, Support Services and Auxiliary Services
  • Plan and provide oversight of equipment replacement and capital improvements to existing College real estate assets
  • Manage various types of contracts in coordination with the Support Services Department utilizing the College’s contracts matrix
  • Manage the College interface and planning and installation for new electrical, HVAC, controls, and plumbing
  • Identify risks, critical issues, possible delays and interruptions to the day-to-day operations of the College, present to the appropriate individuals within the College, and provide recommendations on resolution
  • Review MEP/Engineering plans and sequence of operations to ensure design intent meets the College requirements
  • Coordinate MEP installation, start-up, TAB and commissioning schedules
  • Track and review all project close-out materials and as-builts for accuracy

Budget Management — 35%

  • Participate in the development of the scope of work, schedule and financial planning for various improvements
  • Monitor budget in collaboration with the Director of Facilities, Project Controls Analyst, and Facilities Coordinator, and track spending to ensure projects are completed on-time and within budget
  • Coordinate work through the College’s CMMS system and update BIM Genie documents as required
  • Assist in the development of the Department’s Building Operating Plan (BOP) and budget

Non-Essential Job Functions — 5%

  • Represent the Facilities and Campus Planning Department, as needed, at ArtCenter’s Committee and Council meetings
  • Other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in office and shop settings with frequent interruptions and distractions; extended periods of time using shop equipment including computers, viewing computer monitors, hand tools, saws, power tools etc.; interactions with other individuals. Due to the nature of the work environment, there is exposure to loud noises, chemicals, fumes, dust and heat with the HVAC equipment such as compressors and exhaust fans while utilizing issued safety equipment. This position also requires work in an outdoor environment, with occasional exposure to extreme temperatures.

Physical: Primary functions require sufficient physical ability and mobility to work in an office and shop setting; to move to and around  job sites; including, bending, kneeling, crouching, reaching, squatting, and twisting; to lift, carry, push, and/or pull moderate to heavy  amounts of weight (up to 50 or team-lift up to 100 pounds); to operate office and shop equipment requiring repetitive hand movement and fine coordination, handle or feel objects, tools or controls; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

Schedule: This position may require some weekend and evening hours.

 

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.