- Bachelor’s degree in art and design or other related field from an accredited college or university
- At least 10 years of professional experience and at least 5 years in managing a department, including budgeting, project management and supervisory responsibilities
- Ability to develop effective administrative systems and processes appropriate to the Illustration and design field of study and practice
- Ability to organize and complete multiple tasks in parallel that require close attention to detail within stringent deadlines
- Strong computer skills, with a proficiency in Mac OSX, Microsoft Office, Adobe Creative suite, web tools such as CMS, and the ability to jump in and learn new software as needed
- Knowledge of college/school policies, procedures, and requirements for all majors
- Ability to prioritize and remain focused while managing multiple projects
- Ability to work both independently and within groups
- Effective, courteous, professional, collegial oral and written communication skills in order to communicate with academic leadership, staff and the campus community
- Ability to cultivate and maintain good working relationships with the Illustration team, academic leadership, faculty, staff and students
- Ability to handle confidential information with tact and discretion and recognizes the confidential nature of ArtCenter business
- Must be able to work with and understand our culturally diverse student and faculty body with empathy and diplomacy to meet their needs and goals
- Demonstrated experience in and a commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
- Must possess the ability to recognize and maintain ethical, professional and pedagogical standards and appropriate procedures and protocols in handling all situations concerning faculty and students, alerting the Chair and Associate Chair or appropriate entity in a timely manner
- Master’s Degree in Art and Design, or other related field from an accredited college or university
- Background or experience with Art, Illustration, Design and/or Art education
- Experience in a higher education environment and knowledge of NASAD and WASC accreditation
- Knowledge of college/school policies, procedures, and requirements for all majors
Department Administrative Operations — 25%
- General department leadership and oversight, overseeing the department budget, strategic planning, logistics, events, administrative support to implement operations
- Operationalize and oversee the formulation, interpretation and administration of current and long range policies, procedures and programs in accordance with the strategic plan of the college and department
- Manage the processes for recruitment, hiring, orientation, training, and supervision of departments’ faculty and staff
- Oversee recruitment, hiring, orientation, training and supervision of department’s faculty and staff, oversee performance evaluation process, ensuring consistent use of all applicable policies and procedures; counsel, discipline and makes recommendations on terminations, as required
- Work with the Chair to define budget priorities, keep account records current and on track with established budget
- Plan, coordinate and develop efficient business practices
- Work with Enrollment Services and IT to ensure the successful implementation and monitoring of all curricular programming and planning
- Strategize and analyze initiatives and data for short and long-term projects including curriculum, space planning, and other new initiatives
- Provide assistance and support to Chair in problem solving, project planning and management
- Work closely with Development on fundraising opportunities. Assist in the development of fundraising strategies, identifying and help cultivate corporate donors for sponsored projects, scholarships and in-kind support
- Manage the department’s permanent classroom programming, facilities, and equipment in the 1111 building, the 870 Building and Hillside Campus and collaborate with other departments in shared space planning and scheduling
- Maintain Undergraduate and future Graduate department departmental calendar and oversee scheduling and communications
- Supervise department staff and student workers; work with staff to maintain essential department records, equipment and other assets
- Adhere to and support all College policies and foster and promote safety and security polices with the department
- Maintain working relationships and insured compliance and cooperation with all internal departments
- Adhere to and support all college policies; foster and promote safety and security policies with the department
- Provide support for WASC and NASAD reviews and reports with Track Leaders
Educational Programming — 25%
- Lead the Illustration program on planning and future-casting of key facets of the program, curriculum, faculty, advising and scheduling to ensure synergies and a seamless interplay between the Undergraduate and future Graduate programs leading to budgetary efficiencies within the mission of the College
- Ensure the concurrency and efficacy of curricular documentation, including syllabi collection
- Oversee program review and assessment to ensure timely preparation of required documentation in keeping with general higher education best practices
- In collaboration with the Chair, design full and part time faculty load, work agreements and course needs for instructional and non-instructional assignments and ensures the fulfillment of faculty contracts
- Manage Program Review and assessment and ensure timely preparation of required documentation in keeping with higher education best practices. Provide support and reports for NASAD and WASC reviews
- Serve as the Assessment Liaison for all Illustration programs under the guidance of the Chair, Faculty Affairs and the Center for Innovative Teaching and Learning (CITL) Faculty Development departments to ensure process, practice, structure and tool development for curricular assessment
- Identify and cultivate with the Track Leaders Undergraduate alumni and other individuals as the external Illustration Advisory Board, for support and engaging with these individuals in classroom projects and events
- Facilitate with the Senior Coordinator, content for ongoing promotional marketing materials, internal and external communications and publication and awards opportunities related to the department
- Partner with the following departments on institutional initiatives as necessary and appropriate: Educational Partnerships; Study Away; Development; Alumni Relations; Marketing and Communications; Admissions; Institutional Research, Academic Advising; Facilities; Library; IT; Human Resources; and the Office of the President
Recruitment and Outreach — 20%
- Plan and implement student recruitment events and communications through formal and informal departmental activities and in collaboration with Admissions
- Cultivate prospects, guide applicants from submission through enrollment through formal and informal departmental activities and in collaboration with Admissions
- Work with the Chair on alumni outreach and communication
- Collect and push department stories and messages to Marketing and Communications
Advising — 10%
- Advise and support students from Illustration, Graphics, Product and Entertainment Design taking Undergraduate Illustration classes
Institutional Operations – 15%
- Serve on educational or institutional committees, such as Chairs council
- Represent the college in relevant educational engagements with other institutions
- Develop partnerships with the Illustration and Design community networks and alumni
Non Essential — 5%
Mandatory Duty to Report
All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.
Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
This a full-time position. (Regular college business hours are Monday–Friday, 8:30am–4:30pm.) The position may require flexible hours to accommodate departmental needs such as weekends and nights, depending on the nature of the work.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.
Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions.
Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.
Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.
The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.
ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.