Employment at ArtCenter

Center for Diversity, Equity and Inclusion

Coordinator, DEI

The Coordinator, reporting to the Vice President and Chief Diversity Officer, provides day-to-day operations and administrative support activities for the department to reach its operational goals. This position supports the production, clerical and administrative functions of the Center for Diversity Equity and Inclusion in Art and Design, as well as supporting the office of the DEI Director of Events.

Reports to: Vice President and Chief Diversity Officer

FLSA status: Non-exempt

Salary grade: 7


Job posted 8/14/19. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Coordinator, DEI” in the subject line.


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Qualifications

  • 2–4 years of experience in administrative/office related work
  • Passion for diversity equity and inclusion
  • Ability to handle a fast-paced office and multiple projects to accomplish tasks quickly and accurately and work under pressure of tight deadlines
  • Must be able to work independently as well as be flexible to work as a part of a team and take direction from others
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Must be a strong decision maker and have the ability to anticipate needs of the executive and potential issues before they arise
  • Strong research, organizational and time management skills
  • Excellent written and verbal communications skills
  • Proficient in MS Office, including Excel spreadsheets, Photoshop, Publisher and managing databases
  • Understands expectation of overtime and is available to work some evenings and weekends as needed
  • A demonstrated commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business


Preferred Qualifications

  • Bachelor’s degree in communication or related field from an accredited college or university
  • Previous success is engaging and supporting historically underserved communities
  • Background or experience with higher education or non-profit organization
  • Experience in entertainment production and event planning
  • Experience with various social media applications


Essential Functions

Departmental Administrative Support — 75%

  • Perform general administrative, project coordination and clerical tasks including answering phones, directing inquires, photocopies, filing, preparation of mailings, general correspondence, supply management and room bookings
  • Provide administrative support and project coordination for senior management to include the following: answer phones and email, and direct inquiries to appropriate parties based on functional/operational knowledge; may respond to routine to moderately complex inquiries directly
  • Arrange interviews, appointments, schedules, and conferences; make travel arrangements and itineraries related to functions of the assigned office; arranges committee and other meetings; coordinates preparation of workshops
  • Coordinate various meetings, ceremonies, and receptions as assigned; provide support services for trainers or speakers, including selection of meeting rooms and accommodations; prepare agenda items; prepare and maintain a master calendar for the administrative unit
  • Serve as a liaison between and among the department or division, students, the college, and the community at large; greet and assist office visitors and telephone callers; respond to questions; provide information as required; refer people to appropriate sources
  • Coordinate, organize, train and track the department’s student workers; authorize and submit copies of Student Employment Authorization Forms to Human Resources; maintain spreadsheet
  • Provide event support and logistics with preparation and event-day activities for department events and meetings, coordinating all arrangements such as, AV, signage, catering photography and parking
  • Manage multiple calendars to include arranging complex special events requiring solid understanding of event requirements and coordination of dependencies
  • Draft more complex and detailed correspondence for executives using ArtCenter knowledge and advanced business acumen; independently update department documents as needed, using basic to advanced knowledge of Microsoft Office/PC applications
  • Interact regularly with ArtCenter employees at all levels across multiple organizations, as well as external representatives as a liaison, to gather, exchange, and compare/contrast pertinent operational information for the use of others
  • Assist with complex custom reports and cross-functional initiatives that require project coordination (e.g., data collection and validation, project reporting, etc.)
  • Provide support to coordinators, student staff, clubs, and organizations on the procedures and policies related to successful internal grant submission, implementation, and programming and grant budgets

Budget Support — 20%

  • Prepare expense reports, reimbursements and invoices; assist in the compilation of budget and other administrative documentation for the departments
  • Monitor and resolve administrative budget issues to include billing and payment authorization for planned and unplanned expenses and special events; handle recharges across business units; track and account for executive travel and business expenses

Non-essential — 5%

  • Other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Associate Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office or location setting and to attend events; ability to remain stationary for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull moderate amounts of weight (up to 30 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard or cameras; and to verbally communicate to exchange information. Ability to travel between campuses. Regular and consistent attendance are required for most positions. Able to work nights and weekends to attend events.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

 

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.