The Associate Registrar, Academic Scheduling provides leadership, problem solving, and strategic execution in optimizing use of the College’s classrooms and instructional spaces. This includes serving as the College’s Event Management Software (EMS) superuser to manage scheduling of all classroom spaces as well as collection and analysis of all relevant data needed to ensure the smooth functioning and maximal usage of rooms. Providing direct assistance to the Registrar and working across academic and administrative departments, the incumbent will develop and implement a plan for utilization of space that addresses stakeholder needs while simultaneously serving institutional priorities across three semesters per year. The Associate Registrar will also assist with operational and personnel functions as assigned and provide high quality customer assistance and senior project leadership on special projects, as directed.
Reports to: Director, Enrollment Services and Registrar
FLSA status: Exempt
Salary grade: 8
Job posted 11/20/2019. Applications will be accepted until the position is filled. Qualified applicants should send resume with cover letter and employment application to HR@artcenter.edu and reference “Associate Registrar” in the subject line.
Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting.
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All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.
Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.
Scheduling Operations — 60%
Student Advisement — 25%
Other — 15%
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; ability to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions. Ability to travel between campuses.
Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.
Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.
The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.
ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.