Employment at ArtCenter

Humanities and Sciences

Senior Coordinator, Humanities and Sciences

Reporting to the department chair of the Humanities & Sciences Department based at South Campus, the Senior Coordinator supports the Chair, Executive Director, Faculty Directors, faculty and students of the H&S program. This position is a first point of operational contact for the department, requiring initiative to operate independently when the Chair is off-site, and has in-depth knowledge of departmental goals and operations to represent the department across the college.


Reports to: Chair, Humanities and Sciences

FLSA status: Non-Exempt

Salary grade: $50,000-55,000


Job posted May 15, 2019. Applications will be accepted until the position is filled.

Applicants responding to posted job openings must include a completed employment application, resume and cover letter.


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Qualifications

  • 5–7 years of administrative support experience
  • Excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to handle a fast-paced office and multiple projects
  • Customer service-focused individual with excellent interpersonal, written and oral communication skills to work effectively with students, faculty and staff
  • Strong computer skills with a proficiency in MS Office Suite
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business

 

Preferred Qualifications

  • Bachelor’s degree from an accredited college or institution
  • Knowledge of art and design education
  • Prior experience in higher education


Essential Functions

Administrative support — 50%

  • Serve as primary administrative support for Chair and work closely with the Executive Director and Coordinator to provide departmental administrative and clerical support
  • Oversee logistics on major initiatives including launch of minors, Toyota endowed lecture series, ongoing faculty reviews, searches, Launchlab, Research Committee and others
  • Assist in the administration and coordination of special departmental projects as assigned, including setting and meeting deadlines; creating work plans and status progress reports
  • Manage and keep calendar for Department Chair, schedule departmental meetings, write and distribute correspondence with faculty and students
  • Maintain working relationships and insured compliance and cooperation with all other internal departments
  • Schedule and coordinate Chair, faculty and guest departmental related travel, calendar events, special events and field trips, including AV, transportation, collateral printing and communications
  • Reserve meeting/conference rooms as needed and reserve catering and parking for visitors for meetings
  • Work with internal partners, assist with on-campus initiatives, daytime and evening events as well as occasional weekend events
  • Represent the department at all internal “A Team” staff meetings each term
  • In Executive Director’s absence, work with appropriate faculty to carry on essential functions; direct requests and action items to the appropriate individuals within the department, internal departments and offices of the College

Budget Support — 10%

  • Prepare and reconcile expense reports, corporate card expense reports and assist in the compilation of budget and other administrative documentation for the Chair, Executive Director and Faculty Directors
  • Coordinate and track department purchasing and expenses, process purchase orders reimbursements and check requisitions, ensure invoices are approved for payment

Academic Advising and Support — 35%

  • Regular advising, including degree audit overview and signing student forms; in depth understanding of curriculum and willingness to expand and adjust advising structures
  • Manage Student and Faculty email correspondence for events, department news, study abroad program inquiries, etc.
  • Organize Advisement Fair logistics each term with Exec Director and Coordinator, including schedule for faculty advising team, class posters, updated track sheets, CSAR reports etc.
Non-Essential Duties— 5%
  • Serve on college-wide committees
  • Other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and events; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Ability to travel between campuses.  Able to work nights and weekends to attend events. Regular and consistent attendance are required for most positions.  .

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.