All members of the ArtCenter (or College) community are Guardians of Mission. Every position in the College plays an important part in carrying out the values, goals, strategic vision, and mission of the College. This includes diversity, equity, inclusion and culture.
This position is responsible for data entry, verifying the accuracy of the purchase order numbers listed on invoices, scanning/matching up of the packing slips to invoices and bundling them into pdf format; including the work flow processing of electronic invoices for payment and creating excel spreadsheets for vendors that we pay via ACH. Responsibilities also include processing or updating purchase order requests and emailing, or mailing the hardcopies to the vendors.
Reports to: Purchasing Supervisor, Support Services
FLSA status: Non-Exempt
Salary grade: 6
This position was posted on 09/23/21
Experience working in education
Non-Essential duties — 5%
All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs, or designee or the Associate Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.
Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
This is a full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The position is eligible for flexible scheduling and can be performed remotely-in region, hybrid or may be required as a condition of employment.
Environment: Work is performed both in a standard office setting and outside with frequent interruptions and distractions; extended periods of time viewing computer, monitors and machinery; interactions with other individuals. Due to the nature of the work environment, there is exposure to fumes, dust and noise.
Physical: The position is performed in an office and various campus settings. Primary functions require sufficient physical ability and mobility to work in an office or move around campus; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 10 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions; must be able to travel between campuses and to off-site locations.
Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, looking at equipment, viewing a computer terminal and other normal work with or without correction.
Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.
The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.
ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.