Employment at ArtCenter

Development

Manager, Scholarship Reporting

All members of the ArtCenter (or College) community are Guardians of Mission. Each position held is an important part of carrying out the values, goals, strategic vision, and mission of the College.

The Manager of Scholarship Reporting is responsible for tracking, scheduling, assembling, writing and occasionally presenting scholarship reports for scholarship donors. 

This position is accountable for achieving the highest standards in best practices for scholarship reporting, and monitoring timely scholarship disbursements. The incumbent will work in tandem with the Development team, ArtCenter’s financial aid staff, accounting staff, scholarship recipients and donors.

Reports to: Executive Director, Campaign Initiatives and Support


Posted 02/05/2020

Qualified applicants should email their cover letter with resume and employment application to hr@artcenter.edu with the subject line “Development: Manager,Scholarship Reporting”.


Download ArtCenter Application

Qualifications

  • Bachelor’s degree in related field or equivalent work experience from an accredited college or university
  • A minimum of 2–4 years of progressively responsible experience in stewardship, fundraising, or non-profit administration
  • Exceptional writing skills with an eye for creativity and great attention to detail; ability to craft and convey compelling scholarship donor communications — from meaningful acknowledgement letters to accurate and professional level activity reports
  • Thorough knowledge of development and all aspects of donor relations with deep understanding of stewardship concepts and best practices
  • Demonstrable success managing and streamlining the scholarship reporting process
  • Proficiency in common donor databases and MS Office
  • Collaborative expertise with excellent interpersonal, problem solving, critical thinking, written and verbal communication skills to work effectively within the institution
  • Ability to work independently and as part of a team
  • Excellent time management skills and ability to handle multiple projects with competing deadlines
  • Ability to work with diverse groups and constituencies, including students, alumni, donors, faculty and staff
  • Ability to work a flexible schedule for events scheduled on evenings and weekends
  • Handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
  • Demonstrated experience in and a commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities

Preferred Qualifications

  • Advanced degree from an accredited college or university
  • Experience with Raiser’s edge and Colleague
  • Background or experience with art and/or art education


Essential Functions

Reporting and Compliance — 70%

  • Manage the scholarship reporting process, ensuring that reports are generated, approved, and sent out according to the prearranged schedule
  • Exercise independent judgment in collecting and analyzing information on scholarship awards and recipients in order to create accurate fund activity reports
  • Exercise utmost discretion and good judgment in working with all student, alumni, and donor data; comply with FERPA regulations in sharing information about students
  • Serve as a liaison between the respective departments and teams and grant recipients to ensure that project budgets align with funders’ intent

Operations and Stewardship — 25%

  • Establish a collaborative relationship with the Financial Aid office to ensure free flowing exchange of information between the departments
  • Create and implement the annual recognition name mailing for scholarship donors and ensure that the donors’ wishes are accurately reflected in all recognition materials and media
  • Facilitate meaningful connections between scholarship recipients and funders by providing and utilizing opportunities for awardees and donors to interact with each other
  • Attend various alumni and donor events to facilitate interaction between funders and award recipients
  • Work with campus partners to create educational opportunities for current students to learn about scholarship and philanthropy at ArtCenter

Other Duties – 5%

  • Maintain memberships and active involvement in applicable professional organizations
  • Serve on college-wide committees
  • Other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs, or designee or the Assoicate Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.

 


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

This is a full-time position with a schedule of Monday through Friday, 8:30 to 4:30 p.m., with occasional nights and weekends as needed.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise.

Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most position. Ability to travel between campuses. Able to work nights and weekends to attend events.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.