Employment at ArtCenter

Photography and Imaging

Coordinator

The Coordinator serves as a key organizer of the Photography and Imaging Department, implementing operational functions and distributing communications to students, faculty, staff, and industry partners. The position requires a steadfast adherence to detail and keen commitment to safeguarding the systems, resources, and platforms integral for the department to function. This position serves as the first point of contact for the program.

Reports to: Director, Photography and Imaging

FLSA status: Non-Exempt

Salary grade: 7


Job posted July 2019. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Coordinator - Photo” in the subject line.

Download ArtCenter Application

Qualifications

  • Minimum 3 years of experience providing administrative support for an educational institution, nonprofit organization, and/or a media-based studio
  • Excellent verbal and written communication skills
  • An advanced multi-tasker who can juggle multiple projects and work under pressure
  • Excellent interpersonal skills to work effectively with students, faculty, and the public
  • A self-starter, problem solver and team player
  • Exceptional attention to detail
  • Ability to juggle changing priorities
  • Mac-proficient
  • Advanced capabilities in Adobe Lightroom and Photoshop
  • Adept at utilizing cloud-based apps including Google Drive and Drop Box
  • Proficient in Microsoft Office - Word, Excel
  • Experience with website hosting platforms like Squarespace, Media Temple, or WordPress
  • Experience navigating social media platforms — Facebook, Instagram, and Twitter
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business

Preferred Qualifications

  • Bachelor’s degree preferred
  • Prior experience in front office administration preferred
  • Prior experience in educational or not-for-profit institution highly desired
  • Knowledge and enthusiasm for the field of photography highly desired
  • Bilingual skills a plus


Essential Functions

Administrative Support — 60%

  • Execute daily administrative duties for Department Chair and Director, including calendar support and scheduling for Department Chair
  • Maintain department website
  • Coordinate faculty and staff committee meetings
  • Field questions regarding access to department facilities, resources, and equipment; respond to program-related questions from students, faculty, staff and the public
  • Coordinate the collection of materials and assets necessary for program evaluation, marketing and recruitment events, and special projects
  • Update and maintain community spaces including bulletin boards, display cases, gallery walls, and lockers
  • Collect, organize and archive student and faculty artwork/images
  • Process invoices and payment for department purchases, vendors, guest speakers and other departmental paperwork; reconcile monthly expenses on behalf of Department Chair
  • Communicate with internal and external departments and institutions to promote Photo Department events

Educational Support — 35%

  • Construct each term’s schedule of undergraduate courses
  • Coordinate and confirm course days, times, and availability of faculty
  • Provide logistical and scheduling support for regular departmental meetings, recruitment events, and guest lectures
  • Manage the completion of all student reviews including term reviews, scholarship reviews, graduation reviews
  • Manage the curation and production of work for the student gallery
  • Manage the hiring of student workers
  • Archive student work
  • Organize new student orientation
  • Support the management of student enrollment each term
  • Communicate and guide students through key processes including course registration, term reviews, leave of absence, study away, internships
  • Support special projects and long term initiatives
  • Maintain flow of departmental communications for and between students and faculty
  • Support data collection for student assessments and program reviews

Marginal Job Functions — 5%

  • Maintain updated versions of departmental forms and guidelines
  • Support marketing and recruitment efforts both on and offline
  • Manage the assignment and upkeep of student lockers

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise, and use of goggles, gloves and aprons is necessary when in photo labs.

Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (occasionally up to 50 pounds); to operate modern office and camera equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.