Employment at ArtCenter

Photography and Imaging

Coordinator - Photography and Imaging Program

All members of the ArtCenter (or College) community are Guardians of Mission. Every position in the College plays an important part in carrying out the values, goals, strategic vision, and mission of the College. This includes diversity, equity, inclusion and culture.

The Coordinator provides day-to-day operations and administrative support activities for the department to reach its operational goals. This position is the front-line inter-face for students, faculty, and guests to the departments.

Beginning fall term 2021, the College will require all persons who want to access the physical campus in person to be fully vaccinated against COVID-19.  We will also continue to require face coverings, physical distancing, hygiene and sanitation measures as an extra layer of protection against COVID-19 and other respiratory illnesses.

Reports to: Director, Photography and Imaging

FLSA status: Non-exempt

Salary grade: 6; salary range $39k to $42k

Job posted on 8/12/21. Applications will be accepted until the position is filled. Qualified applicants should send resume with cover letter and employment application to HR@artcenter.edu and reference “Coordinator, PHO” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting.
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  • 3–5 years of experience in administrative/office related work
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills to work effectively with students, faculty, and the public
  • A self-starter, problem solver and team player
  • Detail-oriented with strong organizational, multi-tasking and prioritizing skills, and the ability to follow through on projects to completion in a fast-paced office
  • Strong computer skills with proficiency in Zoom and MS Office Suite (Outlook, Word, Excel and PowerPoint) and cloud-based apps including Google Drive and Drop Box, preferably in Mac environment
  • Experience navigating social media platforms — Facebook, Instagram, and Twitter
  • A commitment to safeguarding systems, resources, and platforms integral for the department to function
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business

Preferred Qualifications

  • Bachelor’s degree from an accredited college or university
  • Prior experience in educational or not-for-profit institution
  • Familiarity with Adobe Lightroom and Photoshop
  • Experience with website hosting platforms like Squarespace or WordPress
  • Knowledge and enthusiasm for the field of photography
  • Proficiency in a second language (other than English)

Essential Functions

Administrative Support — 60%

  • Perform general administrative and clerical tasks including photocopies, filing, preparation of mailings, general correspondence, supply management and room bookings
  • Manage department requests in support of faculty, students, staff and the public
  • Field questions regarding access to department facilities, resources, and equipment
  • Coordinate the collection of materials and assets necessary for program evaluation, marketing and recruitment events, and special projects
  • Update and maintain community spaces including bulletin boards, display cases, gallery walls, and lockers
  • Prepare expense reports, reimbursements and invoices; assist in the compilation of budget and other administrative documentation for the departments
  • Maintain and keep current the calendar for Chair and Director including scheduling meetings, time away from the office and special events
  • Communicate with various departments and institutions to promote Photo Department events
  • Support the Digital Content Specialist with marketing efforts and online communication
  • Coordinate the circulation of all departmental news through written, oral and digital communications and messaging
  • Coordinate, organize, train and track the departments student workers, authorize and submit copies of Student Employment Authorization Forms to Human Resources; maintain spreadsheet 
  • Provide event support and logistics with preparation and event-day activities for other department events, graduation and meetings, coordinating all arrangements such as, AV, signage, catering photography and parking

Educational Support — 35%

  • Assist and support the Curriculum Committee with the curriculum planning and implementation; construct each term’s schedule of undergraduate courses
  • Coordinate and confirm course days, times, and availability of faculty
  • Interface with the labs, stages, equipment center, and other departmental staff to ensure consistent flow of communications
  • Logistical and scheduling support for regular departmental meetings, recruitment events, guest lectures, faculty and staff committee meetings
  • Organize the completion of student reviews including term reviews, scholarship reviews, graduation reviews
  • Collect, organize and archive student and faculty artwork/images
  • Organize new student orientation
  • Support the management of student enrollment each term
  • Communicate and guide students through key processes including course registration, term reviews, leave of absence, study away, internships
  • Support special projects and long-term initiatives
  • Support data collection for student assessments and program reviews

Non-Essential Job Functions — 5%

  • Maintain updated versions of departmental forms and guidelines
  • Support marketing and recruitment efforts both on and offline
  • Manage the assignment and upkeep of student lockers
  • Other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs, or designee or the Associate Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

This is a full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The position may require flexibility to work a staggered, remote or alternate schedule to meet the demands of the work, which could include weekends or evenings.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise, and use of goggles, gloves and aprons is necessary when in photo labs.

Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (occasionally up to 50 pounds); to operate modern office and camera equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.