Employment at ArtCenter

Environmental Design

Coordinator - Environmental Design

The Coordinator serves as a key organizer of the Environmental Design Department and provides day-to-day operations and administrative support for the department to reach its operational goals. This position is the front line inter-face for students, faculty, and guests to the departments.

Reports to: Director, Environmental Design

FLSA status: Non-exempt

Salary grade: 7


Job posted 8/2/19. Applications will be accepted until the position is filled. Qualified applicants should send their resume with cover letter and employment application to  HR@artcenter.edu indicating "Coordinator, ENV" in the subject line.

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Qualifications

  • Minimum 5 years of experience providing administrative support for an educational institution or nonprofit organization
  • Excellent verbal and written communication skills
  • Advanced multi-tasker who can juggle multiple projects, changing priorities, and work under pressure in a fast-paced office
  • Strong computer skills
  • Excellent interpersonal skills to work effectively with students, faculty, and the public
  • Self-starter, problem solver and team player; must have ability to follow-through and complete projects
  • Exceptional attention to detail
  • Experience navigating social media platforms — Facebook, Instagram, and Twitter
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
Preferred Qualifications
  • Bachelor’s degree preferred
  • Prior experience in front office administration preferred
  • Bilingual skills a plus


Essential Functions

Administrative Support — 60%
  • Execute daily administrative duties for Department Chair and Director, including calendar support and scheduling
  • Maintain department social media (Instagram and Facebook pages)
  • Field questions regarding access to department facilities, resources, and equipment; respond to program-related questions from students, faculty, staff and the public
  • Collect, organize and archive student renderings
  • Process invoices and payment for department purchases, vendors, guest speakers and other departmental paperwork; reconcile monthly expenses on behalf of Department Chair
  • Maintain the Graduate Model Shop, which is devoted to many advanced technologies involved in model making and fabrication processes — equipment includes a variety of 3d printers and materials, laser cutters, CNC machines, ceramic decal printers, woodworking equipment, and machinist tools
  • Provide event support and logistics with preparation and event-day activities for department events and meetings, coordinating all arrangements such as, AV, signage, catering photography and parking
  • Prepare and distribute department e-newsletter each semester
Educational Support — 35%
  • Write and distribute meeting minutes for student term reviews, faculty meetings, and department meetings
  • Schedule and manage all aspects of student term reviews and scholarship reviews
  • Coordinate the arrangements for and tracking of student scholarship reviews, including scheduling rooms, tracking applications and faculty responses, ordering food and equipment, tracking scores, communicating outcomes to students and financial aid department)
  • Collect assets from Undergraduate and Graduate faculty for archival each term (student work, syllabi, etc.)
Marginal Job Functions — 5%
  • Other duties as assigned


Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and events; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Ability to travel between campuses. Able to work nights and weekends to attend events. Regular and consistent attendance are required for most positions.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.