Employment at ArtCenter

Development

Coordinator, Sponsored Partnerships

The Coordinator for Sponsored Partnerships, reporting to the Director, Sponsored Partnerships provides instrumental support in the facilitation and implementation of interactive industry engagement at ArtCenter College of Design, including, but not limited to sponsored project courses, DesignStorms, Sponsored Research, Industry Round Tables and Academic Partnerships and Pop-up/Satellite Studios. In addition this role will provide event coordination and logistical support for related events and workshops.

Applications will not be reviewed until January 2019



Reports to: Director, Sponsored Partnerships

FLSA status: Non-Exempt


Job posted 12/05/18. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Coordinator, Sponsored Projects” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting. 

Download ArtCenter Application

Qualifications

  • 3 years’ experience providing administrative support
  • High school diploma; two-year degree from an accredited college or institution, or a combination of education and experience
  • Solid computer skills using MS Office Suite, Photoshop and  Keynote
  • Excellent written and oral communication skills and comfortable with public speaking
  • Excellent interpersonal skills to work effectively in a multi-ethnic and multi- cultural environment, with all levels of faculty and staff, outside professionals and other vendors
  • Ability to handle a fast-paced office environment and multiple projects; ability to solve problems and adapt quickly to changing climates and situations
  • Highly organized with flexibility to multi-task in a dynamic environment with sometimes competing priorities, meet deadlines, and work as part of a team in project and event coordination, as well as work independently
  • Ability to work occasional weekends and evenings
  • Ability to travel between campuses
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business

Preferred Qualifications

  • Bachelor’s degree from an accredited college or university
  • Background in art and design
  • Experience working in education and/or corporate communications
  • Experience with project management
  • Experience with Wordpress, Illustrator or Indesign


Essential Functions

Administrative Support — 30%

  • Perform general administrative and clerical tasks including photocopies, filing, preparation of mailings, general correspondence, supply management and room bookings
  • Coordinate meetings and travel arrangements and other department reports
  • Manage the appointment calendars of Vice President Strategic Partnerships, Director, Sponsored Partnerships and Sponsored Partnerships Staff
  • Coordinate meetings involving Vice President Strategic Partnerships, Director, Sponsored Partnerships and Strategic Partnerships Staff.
  • Prepare and circulate Educational Partnerships Oversight Committee (EPOC) agenda; attend and prepare notes during the EPOC meetings.

Budget Support — 20%

  • Prepare and reconcile Corporate Credit Card receipts for Vice President Strategic Partnerships, Director, Sponsored Partnerships and submit for signatures and processing.
  • Process expense reports for Vice President Strategic Partnerships, Director, Sponsored Partnerships and Strategic Partnerships Staff.
  • Coordinate and track department purchasing and expenses, process purchase orders and check requisitions, ensure invoices are approved for payment
  • Facilitate check requests for faculty payments and TA payments for DesignStorms, sponsored projects, Sponsored Research, and other sponsored programs.
  • Process the disbursement of student stipends for all sponsored projects, DesignStorms, Sponsored Research and other sponsored engagements.

Project and Event Coordination — 45%

  • Assist the Director, Sponsored Partnerships and Strategic Partnerships Staff in the organization and execution of Sponsored Projects, DesignStorms, Sponsored Research, Industry Roundtables, Academic Partnerships, Pop-up/Satellite Studios and other Sponsored initiatives.
  • Assist in the development of collateral materials for Sponsored Partnerships including posters, project applications and solicitation materials.
  • Collaborate with the Director, Sponsored Partnerships and special events team to produce the final presentation events.
  • Arrange details of corporate prospect and sponsor visits, including catering, parking, IT and AV needs, etc.
  • Coordinate rsvp’s and event logistics for Sponsored Partnerships and other sponsored events.
  • Coordinate with sponsored project faculty/students in organization/planning of and delivery of final deliverables for all sponsored programs.
  • Coordinate documentation needs, i.e. photography, videography, etc. for all sponsored project events/final presentations and other events as needed each term.
  • Coordinate Sponsored Project and DesignStorm application process, faculty meetings, and student selection process.
  • Work with the Director, Sponsored Partnerships to compile content/images for the ArtCenter and Strategic Partnerships websites.
  • Participate in prospect research in collaboration with educational leadership, faculty and development staff.
  • Coordinate requests for all project review sessions.

Non-Essential — 5%

  • Assist with other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to file, operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.