Employment at ArtCenter

Illustration

Coordinator, Illustration Program

Reporting to the department chair and working closely with the Senior Coordinator and Director of the Illustration department, the incumbent is responsible for assisting in multi-level coordination needs of the department and supports the Chair, Track Leaders, faculty and students of the Undergraduate Illustration program and the Surface design Fashion & Style Research Lab faculty, a college-wide resource managed by the Chair of the Illustration department. This position will also provide some levels of student advising.

Reports to: Department Chair

FLSA status: Non-exempt


Job posted 3/13/19. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Coordinator, Illustration” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application.

Download ArtCenter Application


Qualifications

  • Minimum 3 years’ experience in administrative/office related work
  • Detail-oriented with strong organizational, multi-tasking and prioritizing skills; must have ability to follow-through and complete projects
  • Customer service-focused individual with excellent interpersonal, written and oral communication skills to work effectively with students, faculty and staff
  • Strong computer skills, with a proficiency in MS Office Suite
  • Must be able to work independently as well as be flexible to work as a part of a team and take direction from others
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handles all information with tact and discretion and recognizes the confidential nature of ArtCenter business

Preferred Qualifications

  • A bachelor’s degree in art or related studies from an accredited college or university
  • Knowledge of art and design
  • Prior experience in higher education or corporate communications

 


Essential Functions

Administrative support — 50% 

  • Perform general administrative and clerical tasks for the chair and the department, including photocopies, filing, preparation of mailings, general correspondence, supply management and room bookings
  • Assist in the administration and coordination of special departmental projects and initiatives, as assigned, including setting and meeting deadlines; creating work plans and status progress reports
  • Coordinate, organize, train and track the departmental weekly ‘TA’ system, authorize and submit copies of Student Employment Authorization Forms to Human Resources; maintain spreadsheet 
  • Assist the Chair on editorial and reporting and information gathering of dedicated Departmental website and departmental archive
  • Maintain web and social media outlets
  • Coordinate the professional photography and archive of all student work including the student gallery and special exhibitions
  • Maintain ‘on call’ calendared staff days each term at 870 Raymond location as directed by the Chair and in coordination with the Director of Fine Art
  • Work with Associate Chair to implement ongoing organizational structure of all Student galleries and rotating exhibits at south campus: 1111 Arroyo, 870 Raymond and Hillside Ellwood campus including organizational system maintenance, documentation for record keeping purposes, tracking incoming and outgoing student and professional work, installation, exhibit maintenance

Academic Advising and Support — 45%

  • Coordinate with the faculty director, special projects, on the Internship program for the department
  • Prepare student package materials for 5th term Review interviews
  • Organize Advisement Fair logistics each term including schedule for faculty advising team, class posters, updated track sheets, CSAR reports etc.
  • Implement Grad show Wall Map planning and design with Chair and departmental PDL faculty
  • Expedite signup sheet for daily student advising hours
  • Provide some light student advising 
  • Manage the ‘24/7’ student ‘HOMEROOM’ at the 870 Raymond avenue college location

Non-Essential Duties— 5%

  • Serve on college-wide committees
  • Other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

 

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions. Able to work nights and weekends to attend events. Must be able to travel between campuses.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

 


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.