Employment at ArtCenter

Institutional Research

Assistant Research Analyst

The Office of Institutional Research conducts analysis, reports and provides leadership for the college on data and reporting for the purposes of promoting an evidence-based decision making environment. This position is responsible for collecting, managing, cleaning, validating, and preparing large data sets used for internal and external reporting. The Assistant Research Analyst coordinates preparation of statistical reports for distribution to internal stakeholders, manages collection of marketing surveys, and coordinates logistics of surveys administered through the Office of Institutional Research.

Reports to: Director, Institutional Research

FLSA status: Non-Exempt

Salary grade: Salary range $55,000 -65,000

Job posted 03/01/18

Applications will be accepted until the position is filled. Qualified applicants should send cover letter, resume and employment application to HR@artcenter.edu and reference “Assistant Research Analyst” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting.

Download ArtCenter Application


  • Bachelor's degree in Educational Research, Behavioral Sciences or other fields relevant to institutional research from an accredited college or institution
  • 1-3 years of experience in performing statistical analysis and creating statistical reports
  • Knowledge and experience in managing data for research/quality improvement
  • Thorough knowledge of descriptive statistics (frequencies, tabulation, means/medians, etc)
  • Accuracy of work, time management skills and ability to meet deadlines is essential
  • Ability to work both independently and as part of a team
  • Proficiency in MS Office Suite and prior experience with statistical software packages such as SPSS, SAS, or R, Adobe Acrobat and Keynote programs
  • Strong ability to understand and follow detailed reporting definitions and requirements
  • Experience with validating data to ensure data integrity
  • Demonstrated ability to prepare statistical and written reports for a non-technical audience
  • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to IR and develop conclusions and make recommendations
  • Excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business

Preferred Qualifications

  • Master’s degree in Educational Research, Behavioral Sciences or other fields relevant to institutional research from an accredited college or institution
  • Experience with Datatel/Colleague student information system and other higher education related software and systems, student enrollment and tracking
  • Experience with data visualization and preparation of dashboards and high level reports
  • Prior experience in higher education
  • Knowledge of art and design education

Essential Functions

Data Analysis and Reporting — 60%

  • Conduct audits and complete extensive data clean-up for Institutional Research, including but not limited to verifying cohort data in preparation for federal reporting cycle, collecting and building data sets and insuring reliability
  • With guidance from Director, conduct data analysis and prepare written reports for non-technical audiences
  • Assist the CEE Coordinator and Senior Coordinator with maintaining the Document Repository files, collections, and information for data sets created and statistical analysis performed
  • With guidance from the Director, create and maintain Institutional Research webpages (internal and external) with appropriate documents for internal and external audiences
  • Respond to ad-hoc data requests as needed by Director, Institutional Research
  • Coordinate with CEE Coordinator and Senior Coordinator in managing annual updates of institutional data reports
  • Assist the Director of Institutional Research, CEE Senior Coordinator, and other CEE staff with collection, analysis and verification of assessment related data, including developing database for longitudinal assessment data (example, Program Learning Outcomes and Core Competency assessment)
  • Assist the CEE Coordinator and Faculty Directors of Assessment with special requests for reports generated by assessment management (AMS) system
  • Maintain strong working relationships and cooperation with all other internal departments

Institutional and External Surveys — 35%

  • Manage cross-departmental collection and reporting of annual marketing surveys including but not limited to U.S. News and World Report, Peterson's, Princeton Review, College Board, and Common Data Set
  • Assist the Director in coordinating implementation of 5-year Graduate Employment survey
  • Manage logistics of surveys conducted out of the Office of Institutional Research (example, developing communications and timelines for surveys, data sets and reports, upload materials and monitoring survey activity and response rates, creating and overseeing outreach campaigns, and managing inquiries with the vendor)
  • Complete analysis of results and produce institutional and departmental reports for internal and external purposes

Marginal (Non-essential) Job Functions — 5%

  • Provide support and development on ad hoc institutional research projects
  • Participate in college committees
  • Provide backup basic administrative support
  • Other duties as assigned

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise.

Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.